Before a CC can be registered it is necessary to apply to have its proposed
name verified, approved and reserved. This procedure involves:
Checks being carried out to ensure that the proposed name does not already
appear on the names register.
The criteria followed for checking the proposed names include:
Similar names
Comparative names
Offensive names
The form that is required to reserve a name is the
CK7 form, "Application for Reservation of Name, or Translated Form, or
Shortened Form". Click here
to obtain help to complete this form.
This form (CK7) can also be bought from stationers that supply legal forms such
as Waltons or Hortors, or some branches of CNA.
If not submitted online, the CK7 form must be completed in black ink. The
writing must be legible and in capital letters.
A fee of R50.00
deducted from your virtual account that you open when you register as a
customer.
The CK7 must be approved before the lodgement of Form CK1 for registration
An application for a name reservation, for a company or for a close
corporation, can be lodged electronically through a registered
Customer. To register, go to Register as a Customer.
Once the proposed name has been checked and approved, the CC Registration
Office will confirm approval by way of a confirmation letter, indicating the
name that has been confirmed and reserved. This letter is e-mailed or posted to the
applicant or can be collected from the counter in
Pretoria.
Allow 7 working days for actual processing.
The approved name is reserved or is valid for 2 months (if expiry falls over a
weekend, the name expires on the previous working day i.e. the Friday).
If there is a query regarding the proposed names put forward by the applicant,
the CK7 form is returned to the application process for modification and
re-submission.
If the name reservation application is unsuccessful, the applicant is refunded
with the cost of the application.
2. Close Corporations Founding Statement
Only when the proposed CC’s name has been approved and reserved can the actual
registration of the CC be processed.
The registration process begins with the completion and submission of the
"Close Corporation Founding Statement" (CK1), the cost of which is R100.
Click here to obtain help to complete this form. You can also lodge a
CK1 electronically
here.
This form calls for important information about the proposed CC such as details
of the members, nature of the business, address, etc.
CK1 forms can be downloaded and printed by
clicking here.
CK1 forms can also be obtainable from Waltons or Hortors, or some branches of
CNA.
The CK1 form is made up of 3 pages:
Pages 1 and 2 to be completed for all registration applications
Page 3 is only applicable if there are more than 4 members.
The form must be completed in black ink, in block letters.
No amendments are allowed.
The original CK1 form is to be completed and submitted to the Close
Corporation Registration Office in
Pretoria. Photocopies not acceptable.
On Page 1 of the CK 1 form the name and practice number of the Accounting
Officer must be provided
An original signed letter from the Accounting Officer, confirming his/her
consent to act for the CC must accompany the CK 1 forms.
The Accounting Officer must be registered with one of the following
institutions:
The Institute of Administration and Commerce of Southern Africa
Accountants and auditors registered in terms of the Public Accountants' and
Auditors' Act, 1951.
The Chartered Institute of Management Accountants.
The Southern African Institute of Chartered Accountants.
The Southern African Institute of Chartered Secretaries and Administrators.
The Chartered Association of Certified Accountants.
The Southern African Institute of Business Accountants.
South African Institute of Professional Accountants (SAIPA).
The letter confirming the name reservation must accompany the completed CK1
form.
Allow 5 working days for processing and on completion a confirmation
certificate of the approved CK1 form that includes the registration
number and registration date is posted or e-mailed to the CC.
Non South African citizens who wish to register as members of a CC in the
RSA must submit a letter providing their land of origin, passport number and date of birth and are required to
approach the Department of Home Affairs regarding work or immigration permits.
Notification of Amendments to Founding Statement
When any changes are made in respect of a registered Close Corporation, it is necessary to notify the Close Corporation Registration Office.
Changes may, for example, relate to membership (new members being added,
resigned members, etc.) or changes regarding the Accounting Officer, or the
postal address of the CC.
Changes must be recorded on the "Amended Founding Statement" (CK
2) form. The lodgement of this form is free of charge and can be done
electronically on the CIPRO website.
The CK 2 form is made up of Part A and Part B.
Part A relates to changes in respect of the name of the CC or the nature of the
business.
Part B relates to changes in respect of membership details.
Part C relates to a person ceasing to be a member. In case of death, please add
executors letter and NOT a death certificate.
For changes in respect of the Accounting Officer or registered address,
form CK2A
must be lodged.
On CK2, a fee of R30-00
is payable for changes in respect of Part A, but no fee is payable for changes
in respect of Part B.
The CK2
form must be completed in black ink, using block letters.
The signed CK2 form must be submitted to the Close Corporation Registration
Office in Pretoria.
Please allow for 15 working days from processing.
When the changes have been processed, an original CK2 certificate,
confirming the registration of the amendments will be dispatched.
